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Job Description for the Secretary

General Responsibilities
The Secretary shall:

• Be elected by the membership as a voting member of the Board of Directors
• Be familiar with and adhere to the duties of the Board of Directors as a whole
• With the Board Administrator, notify all PSPA members at least 60 days prior to each meeting of the membership
• Keep minutes for all PSPA membership meetings
• Cast a single written ballot for a declared candidate on behalf of the members in the event that the candidate is unopposed in the election

Board responsibilities
The Secretary shall:

• With the Board Administrator, notify the Board of Directors at least 15 days prior to each Board of Directors meeting
• Review all information presented for discussion at the Board of Directors meeting prior to the meeting and come adequately prepared to discuss those items
• Keep minutes for Board of Directors Meetings or arrange for an alternate to take the minutes in his or her absence
• Send a copy of the minutes to each Board member within two (2) weeks of the Board of Directors Meeting

Committee Responsibilities
The Secretary shall:

• Act as a Board Advisor t those committees in the Internal Affairs Division of the Society
• Be familiar with the minutes of the committees for which he or she acts a Board Advisor
• Oversee that each committee under his or her supervision meets the goals as outlined the Society’s Action Plan
• Encourage all committees under his or her supervision submits a report two weeks prior to each Board of Directors meetings

Attendance Responsibilities
The Secretary shall:

• Miss no more than one Board of Directors meeting per year
• Attend meetings of those committees for which he or she acts as a Board Advisor
• Attend any strategic planning sessions of the Society

This position requires approximately 10 hours per month to fulfill its duties

Revised 5/4/08