Election Committee

Purpose

Ensures that the annual PSPA election process is conducted in an efficient, fair, and transparent manner.

 

Committee Goals

  1. Oversee the annual PSPA elections in a fair and efficient manner.
  2. Seek at least two nominations for each position.
  3. Encourage Region Representatives to nominate individuals from their regions to run for office.
  4. Encourage students to seek nomination for the two (2) Student Board Directors at Large positions.

 

Committee Composition

  1. The Committee shall consist of a Chairperson appointed by the President and approved by the Board of Directors.
  2. The committee shall consist of at least one fellow PSPA member appointed by the Chairperson.
  3. The Secretary shall serve as the Board Advisor to the committee.

 

Committee Chairperson Job Description

  1. Be a fellow PSPA member in good standing.
  2. Appoint committee members.
  3. Submit a written, quarterly committee report to the Board at least 2 weeks prior to each Board of Directors’ meeting.
  4. Monitor and update the election section on the website on an annual basis.
  5. Attend at least three (3) Board of Directors’ meetings per year.
  6. Make policy recommendations to the Board of Directors when appropriate.
  7. Oversee the elections process.
  8. Submit a proposed budget to the Treasurer in March of each year.
  9. Oversee all expenses by the committee.
  10. Submit a yearly committee report for the PSPA membership after the election to be presented at the annual general membership meeting.
  11. Expect to dedicate an average of 2-3 hours per month, with an average of 7-10 hours per month between December and May, in addition to the Board of Directors’ meetings.
  12. Participate in the development of the PSPA Action Plan.

 

Committee Member Job Description

  1. Be a PSPA member in good standing.
  2. Complete assigned tasks and report progress regularly to the Chairperson.
  3. Expect to dedicate an average of 1 hour per month assisting in the verification of campaign materials, assisting in the search process for candidates, and assisting in the verification of election(s).

 

Committee Procedures

Seeks nominations for, conducts, and supervises the elections that are held annually in the spring.

In the even numbered years:

Two (2) Directors-at-Large will be elected to two-year terms
One (1) President will be elected to a four-year term

  • One-year term as President-Elect
  • Two-year term as President
  • One-year term as Immediate Past President

AAPA House of Delegate representatives (half or less than half of the available positions) will be elected to two-year terms.

In the odd numbered years:

  • One (1) Secretary will be elected to a two-year term
  • One (1) Treasurer will be elected to a two-year term
  • Two (2) Directors-at-Large will be elected to two-year terms
  • AAPA House of Delegate representatives (half or greater than half of the available positions) will be elected to two-year terms.

Two (2) Student Directors at Large will be elected annually for a one-year term.

  • If there are no students who run for these board positions, the President may appoint these positions with the approval of the Board of Directors.
  • When a special election is deemed necessary, the Elections Committee conducts an election in accordance with the current guidelines as requested by the Board of Directors.

The Elections Committee will adhere to the Elections section of the Policy and Procedure Manual.

 

Committee Guidelines

  1. Shall abide by the PSPA and the AAPA bylaws, constitution, and policies.
  2. Shall act with the approval of the PSPA Board on all or certain matters to be determined by the Board of Directors.
  3. All campaign material will be sent to the Elections Committee for review.
  4. Budget, disburse, and account for those funds allocated to the committee.

 

Chairperson Resignation

A 2-month notice of resignation is requested of the Chairperson. It is also recommended that the outgoing Chairperson supply the names of two PAs that could step into the position, if possible. The resigning Chairperson should submit all files and copies of the correspondence regarding the committee’s activities to the new Chairperson or to the Board Advisor for the committee.

 

Approval/Revisions

Approved: 09/29/2000

Reviewed/Revised: 01/29/2000; 01/13/2001; 02/01/2003; 09/30/2008; 07/25/2015; 07/23/2016; 11/01/2022; 07/26/2025

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